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Eight reasons to outsource payroll

Business Freedom!Making sure your employees get paid on time and every time is one of the most important things you can do. But many business owners simply don’t have the time or the expertise to run a payroll. If you outsource payroll to a professional payroll service it will give you the freedom to focus on your business.

Here are some other good reasons to outsource payroll.

Hassle free

Payroll has become complex. It’s no longer a matter of just running a PAYE scheme. Pay information must now be submitted to HMRC before or on every pay day, known as Real Time Information (RTI). And employers need set up and administer workplace pension schemes, which adds further pressure. A payroll company will take the hassle out of paying your staff and running a pension scheme. We’ll deal with HMRC and The Pensions Regulator so that you don’t have to and we’ll keep on top of ever-changing legislation.


If you currently run your own payroll outsourcing it will enable you to focus on your core business. When you run your own payroll the costs are two-fold.  As well as having to pay for your own time, or for somebody to do the job for you, there are hidden costs such as payslip stationery and printing and software.

Saves time

It might be a cliché, but the saying ‘time is money’ is overused for a reason. Outsourcing frees you and your staff from the administrative burden of running a payroll.  All you need to do each pay period is to tell us details of hours, holidays, sickness and anything else that affects pay and we do the rest.

Access to latest technology

Payroll technology is complex because it needs to keep up with ever-changing payroll legislation. As a payroll bureau we have access to the latest technology and set up your payroll on the software best suited to your needs. We also absorb the cost of lost hours spent dealing with software issues…and believe you me, there are many!


Did you know that there are more than 160 pieces of legislation that affect payroll and pensions? Well there are and every change makes a difference to the way payroll and pensions are processed. Keeping on top of the legislation is a headache for even the most competent payroll account manager but it’s part of our job.


If you outsource your payroll you won’t need to worry about your key payroll staff taking holiday, being off sick or leaving the company. Neither will you have to worry about a technology breakdown, loss of internet connection, fire, flood or anything else that could affect paying your staff.


Payroll has become an essential part of the set up and administration process of workplace pensions – also known as auto enrolment. Payroll professionals have quickly become the experts in workplace pensions and can offer guidance on pension choice, apply for pensions on your behalf and carry out administrative processes associated with a workplace pension scheme, such as completing a declaration of compliance and all the other tasks that make sure your business is compliant.

Avoid penalties

If you don’t report payroll information on time you can be fined. How much you pay depends on how many people you employ and how late you are filing your data. HMRC will also penalise businesses for careless or deliberate errors.

Fines for missing workplace pension deadlines can be steep.They start at £400 and then escalate to between £50 a day for businesses with 1-4 employees to £500 a day for employers with 5-49 members of staff. So it’s crucial that you comply with pensions legislation.

Find out more about our payroll and workplace pension services.